Contacts

Your production address book. Manage all cast, crew, vendors, and background actors.

Contact Types

Each contact can be flagged as: Crew, Cast, Supplier, Background Actor, and/or Driver. Multiple flags can be active simultaneously.

Fields

• Personal: First name, last name, email, phone, profile image, notes
• Business: Business name, registration number, VAT number, business address
• Banking: Bank name, account number, branch code
• Crew roles: Multi-select department and role assignments
• Availability: Blackout dates with unavailable periods and notes
• Rate cards: Actor rate card system for cast members

Global Contacts

Contacts can be shared across projects via the Global Contacts database (accessible from the Project Hub). Import global contacts into any project.

Departments

Organize your crew by department and role, and set the standard rate each role is priced at.

• Create departments (Camera, Sound, Art, Grip, Electric, and so on) with their roles inside
• Role rates: Give each role a standard day, week, and month rate. That's the department house rate a person is priced at until they negotiate their own, so crew cost lands in the budget before every deal is locked
• List or table: Select a department and switch its roles between a list and a table. Edit the rates in the table and they save as you type
• Who holds each role: See the people assigned a role in the table and when you open the role. People are assigned a role on their contact card; this is the read-back
• Drag roles between departments; unassigned roles show separately

Ratebook

Build a reusable library of crew and union rates. Assign them to budget line items with one click.

• Project Rate Cards: Create cards with roles priced daily, weekly, monthly, or flat, a rate for each kind of day (hold, travel, rehearsal, fitting, prep, wrap), plus per diem, kit, buyout, hourly, guaranteed days, overtime multipliers, and fringe groups
• Card types: Pick the type when you create a card and it shows only the fields that fit:
  • Crew — a role scale with union and contract, guaranteed days, premiums, prep and wrap day rates, hold, travel and idle, and a per diem
  • Cast — a rate template of tiers (Lead, Supporting, Day Player, or your own), with hold, travel, rehearsal and fitting day rates, per diem, and buyout
  • Talent Agency — a roster of actors, each with a photo and bio, carrying the same day rates as a cast card
  • Crew Agency — a roster of crew, each with a photo and bio, carrying the same day rates as a crew card
  • Supplier — item-based, where each line has a charge unit and quantity (a camera package, a lighting truck)
  • Location — item-based location fees
  • Generic — an item-based catch-all with custom fields for anything else
• Global Library & project folders: Store reusable templates in the global library, and organize cards into a folder tree inside a project too. Drag cards between folders, rename in place, or drop a whole pack into a project at once
• Card outline: Expand a card in the tree to its categories and items — click an item to jump to it, drag items between categories (or into another card of the same type), and create or remove categories without leaving the tree
• Tiles or table: Open a card (or a single category) and switch its roles between tiles (one role at a time) and a table that shows every role's rates side by side. Edit in the table and it saves as you type
• Guided import: Import an Excel rate sheet — choose the card type and the column choices adapt to it, map your columns, then create a new card or add the rows to an existing card of the same type
• Portable cards: Export a card as a self-contained .fbratecard bundle (with images and fringes), a .fbrc file, or an Excel workbook that opens anywhere and imports straight back in
• Per-card currency: Price each card in its own currency from a broad world-currency catalogue. Importing a card in a currency your project doesn't have asks for the current exchange rate and lets you add that currency to the project or convert the rates to your base
• Smart Calculation: Auto-compute line item amounts based on assigned rate cards. Supports daily, weekly, monthly, and combination modes
• Rate Snapshots: Historical budgets keep the rate that was active at the time, even if rates change later
• Contact rates & deals: Each contact keeps their own rates, and the fringes on their deal, on their Rates tab — and those follow the person into the budget. Copy a specific role's (or an agency person's) rates and fringes onto a contact in one step, offered only the cards that fit them: cast and talent-agency cards for cast, crew and crew-agency for crew
• Deal-based billing: Bill a person per day, week, month, or a flat fee. Auto-convert rolls full consecutive work weeks up to the weekly rate, with the leftover billed daily-and-capped or pro-rata; a project default is overridable per contact. On a budget line, switch the unit between day, week, and month to pull that person's matching rate
• Pull people in: Pull people from a rate card straight onto the Contacts and Locations pages